General applications

GA1: Limit publication of personal information

Last updated: January 23, 2024

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The complaint process is public

The Tribunal may disclose personal information to the public. For example:

  • The Tribunal publishes most decisions on its website
  • The Tribunal publishes a hearing schedule
  • Hearings are open to the public.

For more information, see the Complaint process privacy policy.

Apply to limit publication of personal information

You may apply to the Tribunal to limit publication of personal or other information.

Legal test to limit publication

There is a strong public interest in “open courts”. This principle applies to tribunals. The public must be able to see that courts and tribunals act lawfully.

People also have an interest in their own privacy. When they go to court, they give up some privacy to get access to the court.

In some cases, harm to a person’s privacy interests might be more than usual. In these cases, the courts will consider limiting publication.

The person applying must meet this legal test: their privacy interests (or other interests) outweigh the public interest in access to the Tribunal’s proceedings.

Information to include in an application

  1. Describe the information you want protected

    Examples: State the information, such as medical information, you don’t want published

    Name the person you don’t want identified. This is called an “order to anonymize” someone. Describe the information that might reveal who they are.
  2. Who do you want not to publish the information?

    • the Tribunal
    • the other parties
    • anyone, such as the media
    If you want the order to apply to anyone, the legal term is a “publication ban”.
  3. Explain why you want the information protected.

    It isn’t enough to want to remain anonymous. It isn’t enough to want to avoid embarrassment.  
  4. Explain why the person’s interests outweigh the public interest

    The Tribunal will presume a minor’s interests outweigh the public interest. A minor is someone under 19. Tell the Tribunal if the complaint involves a minor.

    Otherwise, you must explain why your interests outweigh the “open court” principle.

    The Tribunal will consider such things as:
  • How publishing the information would affect the person’s interests
  • How much the request would limit the public access to the complaint process

More information about the hearing list

The Tribunal publishes a list of hearings coming up in the next 90 days. This list includes:

  • the parties’ names
  • case number
  • area(s) and ground(s) of discrimination
  • place and date of hearing.

The public can then ask to see parts of the file. This does not include contact information. It does include:

  • the complaint
  • the response to complaint
  • amendment forms
  • notices about the hearing
  • Tribunal decisions

If the parties are talking about settling the complaint, you can ask the Tribunal to delay adding the complaint to the hearing list. Contact the case manager.

For any other reason, you can apply to limit publication of information.


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